Summary

The Finance Officer – EU-LAC Programmes is responsible for providing financial, administrative, and operational support for the effective delivery of the EU-LAC Social Accelerator and the EU-LAC Digital Accelerator. This position plays a critical role in ensuring that the financial management, accounting processes, and administrative procedures for both programmes are executed in compliance with Caribbean Export’s internal policies and the requirements of the relevant programme donors.

The Finance Officer will support the day-to-day financial operations of both programmes, including budget monitoring, financial reporting, procurement support, and expenditure tracking, ensuring alignment with approved work plans and donor guidelines. The role will also assist with the preparation of financial reports, support audit processes, and maintain accurate financial records.

Working closely with the technical team, operations staff, and external stakeholders, the Finance Officer will contribute to the smooth financial and administrative management of Caribbean Export’s programmes, ensuring transparency, efficiency, and accountability in all financial transactions.

Responsibilities/Deliverables:

Financial Management and Reporting

• Provide financial administration for the EU-LAC Social Accelerator, EU-LAC Digital Accelerator, and other programmes implemented by Caribbean Export, ensuring compliance with donor regulations and the Agency’s internal financial procedures.
• Monitor programme budgets, track expenditure, and provide regular financial updates to programme managers and relevant stakeholders.
• Assist in the preparation of accurate and timely financial reports for internal use, consortium partners, and donors.
• Maintain comprehensive financial records for both programmes, ensuring documentation is complete, up to date, and ready for audit.
• Support the preparation of periodic expenditure reports to track progress in the implementation rate and available budget lines.
• Draft budget forecasts and financial projections to facilitate effective programme implementation.
• Process payments, including disbursements to beneficiaries, suppliers, and service providers, ensuring all transactions are properly documented and recorded.
• Support account reconciliation processes and manage accounts payable and receivable linked to programme activities.

Procurement and Administrative Support

• Assist in the procurement of goods and services for programme activities, ensuring full compliance with procurement guidelines.
• Monitor contracts with suppliers, consultants, and service providers to ensure proper financial administration and timely payments.
• Provide administrative support for travel arrangements, meeting logistics, and event coordination related to programme delivery and tasks in the Agency’s Subregional Office.
• Ensure proper archiving and management of financial and contractual documentation in line with Caribbean Export’s policies and donor processes.

Audit and Compliance

• Prepare supporting documentation for internal and external audits of both programmes.
• Assist in responding to audit queries and the implementation of any audit recommendations.
• Ensure that financial procedures and controls comply with donor requirements, internal policies, and recognised best practices.

Collaboration and Communication

• Coordinate with the technical teams of both programmes to align financial management with programme activities and timelines.
• Provide financial guidance to programme staff, partners, and grantees to ensure understanding of financial procedures and donor compliance requirements.
• Contribute to the preparation of reports and presentations concerning the financial performance of the programmes.

Other Duties

• Provide support to other finance and operational functions of the Agency as required.
• Perform any other duties as may be assigned by the Manager – Operations and the Deputy Executive Director.

Education/Experience:

Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• A professional accounting qualification (such as ACCA, CPA, CMA) is highly desirable or active progress towards certification.

Experience:

• Minimum of three (3) years’ experience in financial management, accounting, or a related field, preferably within donor-funded projects.
• Demonstrated experience supporting donor-funded projects with multi-stakeholder involvement, and management of EU funded projects.
• Experience working with financial and ERP software for reporting and office management.
• Experience working in office management operations as well as financial support.
• Working knowledge of results-based management (RBM) principles and their application to financial monitoring and reporting.

This position is open to all suitably qualified CARIFORUM nationals. Applicants must be legally authorized to live and work in the Dominican Republic. The Agency will not provide visa sponsorship or cover relocation expenses.

The selected candidate will be required to work in the Sub-Regional Office from Monday to Friday 8:30 AM to 4:30 PM.

Submission

To apply, please download the full Terms of Reference (TOR) and submit the required documentation:

• Updated CV
• Cover Letter outlining suitability for the Role

Interested applicants should submit documents to [email protected] by Friday, March 28, 2025. Only shortlisted candidates will be contacted.